■ 1．Specification of Purpose of Use

When handling personal information, we specify the purposes for which it will be used. We may change the “method of expression” of the specified purpose only when the revised wording reasonably represents the same or closely related purposes.

■ 2．Restrictions on Use of Personal Information

We will handle personal information only within the scope of the specified purposes. However, we may use personal information beyond the specified purposes in the following cases:

• When required by laws and regulations
• When necessary to protect a person’s life, body, or property and it is difficult to obtain the individual’s consent
• When especially necessary to improve public health or promote the healthy development of children, and obtaining consent is difficult
• When cooperating with a national or local government agency or their appointed representatives to execute legally mandated duties, and obtaining consent could interfere with the execution of those duties

■ 3．Proper Acquisition of Personal Information

We will not acquire personal information by fraudulent or improper means.

■ 4．Notification of Purpose of Use at the Time of Collection

When collecting personal information, we will clearly indicate the purpose of use. If no individual notice is provided, we may use the collected information to notify you of clinic updates or for purposes such as improving patient satisfaction. If the information is collected based on your request, it may also be used to contact you within the necessary scope for fulfilling that request. However, we may omit notification or public disclosure in the following cases:

• If notifying or publishing the purpose could harm the rights or interests of the individual or a third party
• If notifying or publishing the purpose could harm the rights or legitimate interests of our clinic
• If required to cooperate with national or local government agencies in carrying out legally mandated duties, and notifying could interfere with those duties
• If the purpose of use is obvious from the circumstances of collection

■ 5．Ensuring Accuracy of Data

We will endeavor to keep personal data accurate and up to date to the extent necessary to achieve the specified purposes. However, updates may require time or input from the individual.

■ 6．Security Control Measures

We take appropriate measures to prevent unauthorized access, loss, destruction, alteration, or leakage of personal data and to ensure proper security management.

■ 7．Supervision of Employees

When our employees handle personal data, we will provide necessary supervision to ensure proper data security.

■ 8．Supervision of Contractors

When entrusting all or part of personal data handling to external contractors, we will supervise them appropriately to ensure proper data security.

■ 9． Restrictions on Providing Personal Data to Third Parties

We will not provide personal data to third parties without prior consent, except in the following cases:

• When required by law
• When necessary to protect a person’s life, body, or property and obtaining consent is difficult
• When especially necessary to improve public health or promote the healthy development of children, and obtaining consent is difficult
• When cooperating with national or local government agencies in carrying out legally mandated duties, and obtaining consent could interfere with those duties
• When outsourcing all or part of personal data processing within the scope of the specified purposes

■ 10．Disclosure of Retained Personal Data

Upon request from an individual for the disclosure of their retained personal data, we will confirm the identity of the individual and promptly disclose the requested information, except in the following cases:
If disclosure could harm the life, body, property, or other rights and interests of the individual or a third party
If disclosure could seriously interfere with the proper execution of our business operations
If disclosure would violate other laws or regulations

■ 11．開示（法第２５条）について

If you request correction, addition, or deletion of your personal data on the grounds that the data is inaccurate, we will investigate without delay and take necessary measures to correct or delete the information.

■ 12．Suspension of Use of Personal Data

If you request suspension of use or deletion of your personal data on the grounds that it has been used beyond the specified purpose, acquired by fraudulent means, or provided to a third party without consent, we will promptly investigate and, if the request is valid, suspend use of the data.

■ 13．Contact Point for Inquiries

For any inquiries regarding our handling of personal information, please contact us at:
Hiroo Prime Dermatology Clinic [Web form URL:https://www.hiroo-prime.com/consultation]

■ 14．Continuous Improvement

We regularly review and improve our policies and procedures for handling personal information to ensure continued protection.

■ 15．Compliance with Japanese Laws and Guidelines

Our handling of personal information strictly complies with the Act on the Protection of Personal Information (APPI) and all other applicable Japanese laws, regulations, and guidelines.

■ 16.Changes to This Privacy Policy

We may revise this Privacy Policy as necessary to comply with changes in laws, regulations, or internal policies.
Revisions will be announced on our website, and the updated policy will take effect from the date of publication.

■ 17.Effective Date

This Privacy Policy is effective as of [Insert Date] and will remain in effect until revised.

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